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I bet you already have one in your organization – it is probably stored in Excel. The main centerpiece of the PMO site is the PMO Dashboard – a list of all the projects. I will leave it up to you how you want to organize your templates (this could be just a simple document library with Word/Excel/PDFs organized via metadata. It is time to roll up the sleeves now. The big idea behind this PMO Homepage is that it will contain all the information about project management, links/knowledge base on Project management methodology, project management forms and templates, but most importantly – a list/dashboard of all the projects in your organization. Step 3: Create a PMO site with Project Dashboard In case you are wondering why that is the case – you might want to read this post. However, in case you will be sharing project sites or some content with external parties (clients, vendors, contractors), you will need to build your PMO portal in a separate site collection. If your project sites are for internal collaboration, you can then create your portal in your root (default) site collection (where the other Intranet sites reside), just like in the image above. Step 2: Determine which site collection you will build the PMO portal in By the way, if you want to learn more about SharePoint site hierarchy and best practices on structuring sites, check out this post. The below diagram depicts the proposed hierarchy. The idea is that there will be a PMO homepage (site) listing all the projects and all project sites will be set up as subsites, 1 level below the PMO homepage. I usually advocate for a very simple site hierarchy.
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Step 1: Determine proper site hierarchy for your PMO portal With this blog post, I would like to explain the steps involved in the creation of a simple, but very practical Project Management Office / PMO portal in SharePoint. From the robust ability to manage documents, to task management, seamless integration with MS Project, and superb security configuration – SharePoint has got it all. As I have previously written in many of my blog posts, SharePoint out of the box provides an extensive list of functionalities that in my opinion make it a perfect and logical option for project management. A large share of organizations utilizes SharePoint for Project Management.